Barcode-based Inventory Tracking and Reporting System

Follow these steps to access and use the Inventory Module. (If you don't have an account ask your system admin.)

1. Login: Enter your username and password on this page and click Log In. (Example admin credentials for testing: admin / gmk12345.)
2. Go to Inventory: After successful login navigate to the Inventory area: /inventory/ — this opens the Inventory dashboard.
3. Create Document Types: In Inventory → Settings or Document Types, create required documents (Purchase Order, Goods Receipt, Adjustment Note) so the system can record transactions with proper workflows.
4. Add Products: Use Products → Add Product to create items with SKU, category, barcode, unit, and minimum reorder level.
5. Record Stock In (Purchases): Create a Purchase or Goods Receipt document to increase stock. Attach supplier, reference, and scanned barcode if available.
6. Record Stock Out (Dispatch / Sales): Use Sales / Dispatch to record items leaving stock — the system will decrement on confirmation and keep transaction history for audits.
7. Adjust & Audit: Use Adjustment Notes for manual corrections and run Inventory Audit/Stock Take regularly to reconcile differences.
8. Alerts & Reports: Configure low-stock alerts and generate reports (stock valuation, movement history, supplier purchase history) from the Reports section.

Need the full user & technical guide? Download the complete documentation here: Inventory Module Documentation (DOCX)

Quick links: Open Inventory Dashboard